Submit RFQ - Guide Engineering

Tell us what you need

Submit once. The system contacts the right vendors, collects their quotes, and notifies Purchasing.

Got a whole BOM? Upload an Excel file → Each row becomes its own Cross-Equivalent RFQ.

RFQ type (determines how Purchasing sources this)

Custom Build to Multiple Vendors Sends out to several vendors, consolidates the quotes.

Single Source Goes directly to one vendor you pick. Dispatches immediately — no review.

Cross Equivalent Claude searches Digi-Key, Mouser & AutomationDirect for similar parts.

Price for Purchase Exact part known — Claude pulls current price & stock.

Vendors to quote (pick one or more — the RFQ goes to all of them)

No vendor picked yet.

Description (part number, specs, or what you need built)

Parts (drop all the drawings at once - files with the same name go on the same row)

📎 Drop all drawings here, or click to browse e.g. 8549-01-01901.pdf and 8549-01-01901.stp land on the same row

#Part / filesQtyNote

Wrong row? Drag a file to another row, or use its Move menu. Need it on more parts too? Use Copy to.

Send quantities to vendors Off: vendors quote the quantities on the prints. Tick it only when you need a different quantity than the print shows.

Quote return date needed (optional) Job / Quote number (NetSuite project or Pipedrive quote)

Checking last sync...

Task (project task this RFQ rolls up to)

Requester (who this RFQ is for — they're CC'd on the vendor email automatically)

CC internal team (optional — pick anyone who should be copied on the vendor email)

No one CC'd. Add a teammate if they should see the vendor's reply.